Title: Office Engagement Manager
Department: Business Administration / Office Management Name of Supervisor: Nicole Thompson, President
Date of Job Description: 5 March 2018
Station 19 Architects, Inc. is a Planning, Architecture and Interior Design firm located in Minneapolis, MN. We are a firm whose primary focus is “Serving Growing Quality Ministries...Together.” We have served over 700 ministries nationally for over 40 years. Our work consists of new buildings, additions, remodels and “refresh” projects.
The position of the Office Engagement Manager is to bring administrative excellence and to engage the office through his/her style, effort and focus! We are looking for someone to support in growing our business with a passion for marketing support and to facilitate relationships between employees and partners of the company, clients and vendors. We are looking for a person who can create energy and who is detailed-oriented so that the organizational and business administration policies are being carried out for the company. This person is responsible for being service-oriented as demonstrated by spreading kindness and actively looking for ways to support co-workers. They should have a willingness to be a team player and do “whatever it takes” to get the job done. The Office Engagement Officer is the support system to all the Architects, Interior Designers and Designers in the firm. This is a full time position (40 hours / week).
Support in Marketing by creating proposals, web maintenance & social media.
HR coordination including new hire/termination maintenance, employee recordkeeping upkeep, and etc.
Maintain and assist in insurance: Health, Dental, Life, LTD, Professional Liability, Retirement plan and Business Owners.
Maintenance of the Architectural licenses in various states for corporate and individual.
Front desk admin work: greeting clients, answer phones, word processing as needed, receive and create deliveries, bank deposits, vendor coordination and maintain office supplies.
Assist in office organization.
Assist in writing client contracts
Some event planning and set up / clean up for client meetings.
Set up Lunch and learn seminars for the Design Team
Lastly, to do “whatever it takes” to support the Team.
Knowledge of faith-based terminology and issues.
Skills in Mac, Adobe and Microsoft Office Programs.
Skills in written and verbal communication. Requires attention to detail, excellent time management with changing priorities and ability to multi-task.
Experience working in an Architect’s or similar office ideal, but not required.
Ability to be highly organized, self-motivated, and the ability to work independently.
Ability to analyze contracts and other legal documents to ensure professionalism.
Ability to uphold high moral and ethical practices in the workplace
Ability to set goals and timelines and follow through